HUMAN RESOURCE MANAGER needed in an Interior Design Firm

HUMAN RESOURCE MANAGER

The Human Resources Manager guides and manages the overall provision of Human Resources services, policies, and programs for a company within a small to mid-sized company, or a portion of the Human Resources function within a large company. You must be available for overtime or off hours as needed, regular working hours are 8:30a.m. to 5: 30p.m on work days.

Main Responsibilities are:

  • Maintains the work structure by updating job requirements and job descriptions for all positions.
  • Ensure job descriptions are done and assigned
  • Ensure contracts are up to date
  • Ensure all staff have their NDA’s filled
  • All documents should be a drop box
  • Absences and sick on a drop box
  • Ensure lunch is be taken (12 – 2pm)
  • Weekly meetings with line managers – discuss training needs, general issues etc.
  • Ensure staff turnover should not be more than 10%
  • Weekly meetings with Directors – plans, issues to resolve, major concerns, office needs, legal concerns
  • Ensure the yearly budget for training is followed – finance and general office requirements
  • Regular one-on-one meetings
  • Ensure the team build strategy is in place (In-house and out of office)
  • Ensure monthly birthdays, snacks and drinks are budgeted for
  • Monthly Newsletter must include; key projects, staff of the month, news, wins and losses in the company
  • Every IT request or issues must go through the department
  • Accommodation and travel must be passed through the department
  • Ensure filing system, historic projects, and legal documentation
  • Ensure staff performance is over 80%
  • A clean and tidy office policy must be followed
  • A quarterly appraisal is done
  • All meetings must be minuted and signed
  • Monthly reports on issues, suggestions and plans to the Directors
  • Office maintenance
  • Bi-weekly checks at the asset register
  • Monitoring travel bookings and accommodation
  • Assist with the delivery of goods
  • Assist in preparation for exhibitions and look out for potential awards
  • Bi- annual conferences should be attended by architects
  • Prepare employees for assignments by establishing and conducting orientation and training programs.
  • Maintain a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
  • Ensures planning, monitoring, and appraisal of employee’s work; using their KPIs as a benchmark
  • Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations and maintaining records
  • Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
  • Contributes to team effort by accomplishing related results as needed.

Skills and Qualifications

  • People oriented and result driven
  • Demonstrable experience with human resources metrics
  • Ability to architect strategy along with leadership skills
  • BS/MS degree in Human Resources or related field
  • Excellent active listening, negotiation, and presentation skills

 

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